Last Updated: 12/8/25

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Piney Woods Raceway (“we,” “our,” “us”) operates a custom AI-powered setup assistant (“Custom GPT”) designed to help RC drivers diagnose handling issues, optimize performance, and analyze race data they voluntarily provide. We take privacy seriously and want users to understand what information is shared, how it is handled, and what rights they have.

This Privacy Policy explains how information is collected, used, and protected when users interact with our Custom GPT through our website.

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1. Information Users Provide Voluntarily

When using the Custom GPT, users may choose to provide:

• Race URLs (e.g., LiveTime or LiveRC links)

• Lap times, driver performance data, and heat results

• Car setup details (vehicle model, shock oil, transmitter settings, etc.)

• Track conditions and feedback

• General information or questions submitted in free-text form

All information is voluntarily provided by the user.
We do not require any personally identifiable information (PII) to use the system.

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2. How the Information Is Used

Information entered into the Custom GPT is used only for the purpose of:

• Generating tuning recommendations

• Analyzing racing performance

• Responding to the user’s questions

• Improving the contextual understanding of the AI during that session

 

The data is used only within the AI model and only to generate outputs for the user.

We do not:

• Sell user data

• Share user data with third parties

• Use the data for advertising

• Create user profiles

• Track users across sessions

• Combine user inputs with any external data source

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3. How Data Is Stored or Retained

We do not store or retain any data entered into the Custom GPT.

• The AI model processes information in real time only.

• We do not create independent databases from user input.

• We do not have access to user-entered data outside of what appears in the active conversation window.

• Once the session ends, we do not save or archive the information.

The underlying AI platform (such as OpenAI’s API or ChatGPT platform) may temporarily process inputs to provide functionality, but we do not control or access that internal processing.

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4. No Access by Piney Woods Raceway

Piney Woods Raceway and its staff:

• Cannot view private conversations between users and the Custom GPT

• Cannot retrieve, download, or monitor any user-submitted data

• Have no access to stored logs or historical conversation data

• Do not manually review any prompts, race data, or setup details input by users

All interactions occur solely between the user and the AI provider’s system.

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5. Data Security

Because we do not collect or store user data, your primary security considerations relate to:

• The security of your own device

• The security of your internet connection

• The security measures of the AI platform hosting the Custom GPT (e.g., OpenAI)

We use reputable partners and do not transmit or store information outside the AI platform.

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6. Third-Party Services

Our Custom GPT may analyze information from publicly accessible URLs, such as racing results hosted on LiveRC or LiveTime.

We do not control these third-party sites and are not responsible for:

• Their privacy policies

• Their data practices

• Their security measures

Users should review the privacy policies of those services directly.

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7. Children’s Privacy

Our service is not intended for children under 13.
We do not knowingly collect or store personal information from children.

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8. User Rights

Because we do not store user data, deletion or correction requests are unnecessary and cannot be processed. Users may:

• Stop using the Custom GPT at any time

• Avoid entering sensitive or personal information

If you have concerns, you may contact us at any time using the contact information below.

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9. Changes to This Policy

We may update this Privacy Policy periodically.
Any updates will be posted on this page with a revised “Last Updated” date.

Continued use of the Custom GPT after changes means users accept the updated policy.

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10. Contact Information

If you have questions about this Privacy Policy, please contact:

Piney Woods Raceway

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11. User Agreement

By using the Custom GPT, users acknowledge and agree that:

• They voluntarily submit all information

• Data is used solely for AI-powered tuning recommendations

• Piney Woods Raceway does not access, store, or control the data

• They have reviewed and accept this Privacy Policy